Category Archives: Research

How communication leads to building of successful brands.

A company marketing team

Communication is the transmission of information by any means.

In building successful brands ;

  • We communicate in order to influence or affect the understanding, attitudes and behaviors of others.
  • we communicate to manage people,make decisions,plan and solve problems.
  • We communicate clearly, frequently and involve everyone inorder to achieve excellence.
  • We communicate to enhance organization growth and success.

Relevance of good communication in building successful brands

  • Increases efficiency as people make fewer mistakes because they know what to do and how to do it.
  • People are motivated to continue performing well since they make fewer mistakes.
  • It reduces costs to the organization as fewer errors are made.
  • It facilitates the identification of what stakeholders want.This is particularly important for sponsors and funding agencies.

Factors that guarantee effective communication in an organization

  • Target audience needs to be considered.Informattion needs to be delivered using a style appropriate to the target audience.
  • The purpose of the communication.Written communication tends to be more formal than oral communication for example a sponsorship contract will be written, while news of staff member set to wed could be announced orally.
  • The length of the communication is important.Short messages can be communicated orally, while lengthy and complex information is better disseminated in writing so that some people can return to it for better understanding.

Types of communication used in building successful brands.

  • One way communication- is the giving of information or directive.Immediate feedback is not requested or required.
  • Two way communication-Here information is given and immediate feedback is requested or required.Communications in this category includes face to face contact, phone contact and written communiques requesting opinions.
  • Listening-The ability to listen is also an essential communication tool,since it is important to hear and understand the information that is being passed on rather than just focusing on the words that are being said.

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How to write an organization constitution

Drafting an organization constitution

Title

The name of an organization as it shall be called.

Objectives

State the objectives clearly and they must be SMART.check out for meaning of SMART from our previous posts here.

Membership

Members shall include all those accepted at the general meeting of the organization and members who also have paid for membership of the organization.

Finance

Talk about the sources of finances and when such finances are expected.

State the starting time as well as the ending of financial year.

The officers

An executive Board of an organization shall be elected .The officers of the organization shall be:

  • The president/chairperson
  • Vice president
  • The secretary
  • The treasurer
  • Othe elected officers
  • The officers may be ex- officio members of all committees with voting powers.They shall be elected by the membership at the AGM and shall be eligible for re-election.

The annual general meeting

Must be held each calendar and shall at least:

  • Receive the balance sheet and accounts of the previous year.
  • Receive and adopt the annual report.
  • Appoint such sub-commitees as it sees it, from time to time.
  • Elect the officers and
  • Appoint the auditors

Executive Board

The executive board shall consist of the officers (with voting powers)and special representatives.

Committees

Committees shall be established by the executive board when needed.

Conduct of meetings

  • The place and date of the next meeting.
  • The quorum for each meeting.
  • Items for the agenda must be received by the secretary weeks before the meeting.
  • The agenda for the meeting shall be circulated at least weeks before the meeting..

Alteration of the constitution

Changes to any section of the constitution shall only occur when clear days notice is given to the delegates and by two thirds majority of those present and entitled to vote changes are effected.

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How to write a winning project proposal

Writing a project proposal

Take a keen phase by phase consideration of the following areas.It is important for you to make a thorough research about the project for which you are writing a proposal.Consider whether you will need funding and make sure your budget is within the funding range.Take down your points to be used for each phase of the proposal.Use a language that can be easily understood, avoid jargon.Use a language that expresses directly what the project proposal is about e.g you would say “The project will benefit all the children in my village” not “I think the project will achieve all the children in my village”.

Introduction

Begin with a statement that will make the proposal purposeful and as useful as possible.

  • Write the background information then state the purpose of the proposal.
  • State why the issues need to be addressed and addressed immediately.

State the problem

  • What is the problem?
  • What is causing the problem?
  • What effects does the problem have?
  • Emphasize why the problem needs to be solved now.
  • How will the problem affect the audience if not solved?

Propose the solutions (this is the most important part of the proposal offer your best and be as convincing as possible)

  • How will you address the problem?
  • Why will you address the problem this way?
  • What will the outcomes be?
  • Discuss the larger impact of your ideas.Make comparisons between the solution you are proposing and another viable solution/option that you would rather not use.compare the costs and use all the pros and cons and address them in comparison to others.Rely more on examples as well as hard research by others and avoid your own opinion.Pretest the results of your solution and revise your solution if necessary.
  • Schedule and budget
  • When do you envision the project starting?
  • At what pace will it progress,how does each step build on the other?,can certain things be done simultaneously?
  • Budget (Immediately after the budget convince the funders why the proposal is worth their time and money)
  • Project departments and personnel.(Include specific details of departments & personnel and specific responsibilities & time commitments of departments as well as personnel)

Conclusion

Reflect your introductory statements and conclude with a general message to your audience

  • State the consequences of your project not being undertaken if any.
  • Summarise the benefits of your proposal & drive home that the benefits outweigh the costs.
  • Thank the audience for their consideration and time.

Extra content (If the paper is not bulky,you can attach any relevant extra content).Extra content can be data sheet,reprints of articles or letters of endorsement.

  • Appendix A(attach)
  • Appendix B(attach)

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How to manage a project

A team reporting their project findings

The management of a project involves the following elements;

Planning and scope definition

No matter how small the project, time must be spent on clear definition of the areas of the project.The scope includes

  • Outcomes
  • Stakeholders
  • The work required and
  • Resources

Governance

Governance of the project is the management structure of a project.The structure identifies the specific players,their roles and responsibilities and the way in which they interact.

Stakeholder management

Stakeholders are the people or organizations who have an interest in the project process, outputs or outcomes and will be involved in ensuring the projects success.

Risk management

Risk management involves identifying , analysing and planning a response to potential threats to the project. You need to know

What risks could occur

The likelyhood of this happening.

what can be done to prevent it from happening.

what could be done to recover if risks did materialise.

Isssues management

Issues and concerns will arise throughout the life of a project,such as difficulties in raising funds.Approach to dealing with the issue needs to be established considering;

  • The size of the issue
  • The importance of the issue and
  • Who raised the issue

Resource managementit involves;

  • Managing what people need to do.
  • How and when they do their task through scheduling.
  • Managing information between stakeholders.
  • Working to an agreed budget and
  • Meeting deadlines

Quality management-Quality can be managed by;

  • Engaging staff and volunteers with appropriate skills.
  • Sticking to the project brief.
  • Resolving issues as fast as possible and to the satisfaction of stakeholders.
  • Monitoring progress against an agreed schedule.
  • Delivering a project that meets requirements and
  • Completing the project within budget and on time.
  • Status reporting
  • Status reports should be given on a regular basis and include details about;
  • Milestones
  • Budget
  • Issues
  • Risks
  • Evaluation
  • Is the measurement against well defined criteria.Evaluation of a project demonstrates how successful you have been.Evaluation determines;
  • Whether the project is on time,track and within budget.
  • The level of adherence to the documented plan and standards.
  • The level of achievement of outcomes.
  • Closure
  • The formality of the project closure will be determined by the project itself.It may involve;
  • A review of the project outputs and outcomes against the plan.
  • Completion or reassignment of outstanding tasks.
  • Finalising records and documentation
  • Deciding what to do with the staff and volunteers who have worked on the project and
  • Loose ends (anything else that may be left to do.

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How communication leads to building of successful brands.

A company marketing team

Communication is the transmission of information by any means.

In building successful brands ;

  • We communicate in order to influence or affect the understanding, attitudes and behaviors of others.
  • we communicate to manage people,make decisions,plan and solve problems.
  • We communicate clearly, frequently and involve everyone inorder to achieve excellence.
  • We communicate to enhance organization growth and success.

Relevance of good communication in building successful brands

  • Increases efficiency as people make fewer mistakes because they know what to do and how to do it.
  • People are motivated to continue performing well since they make fewer mistakes.
  • It reduces costs to the organization as fewer errors are made.
  • It facilitates the identification of what stakeholders want.This is particularly important for sponsors and funding agencies.

Factors that guarantee effective communication in an organization

  • Target audience needs to be considered.Informattion needs to be delivered using a style appropriate to the target audience.
  • The purpose of the communication.Written communication tends to be more formal than oral communication for example a sponsorship contract will be written, while news of staff member set to wed could be announced orally.
  • The length of the communication is important.Short messages can be communicated orally, while lengthy and complex information is better disseminated in writing so that some people can return to it for better understanding.

Types of communication used in building successful brands.

  • One way communication- is the giving of information or directive.Immediate feedback is not requested or required.
  • Two way communication-Here information is given and immediate feedback is requested or required.Communications in this category includes face to face contact, phone contact and written communiques requesting opinions.
  • Listening-The ability to listen is also an essential communication tool,since it is important to hear and understand the information that is being passed on rather than just focusing on the words that are being said.

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How to assess risks facing an organization

Although each organization is unique, certain risks are common to most organizations.

A training on startups

You should consider the following when assessing risks:

  • Efffectivenesss of the board – since the board provides strategic direction for the organization and is the final arbitrator on what your organization does, it is important that it should operate effectively.Ask yourself the following questions;Does the board have the right type and level of skill needed to ensure the organization works effectively?,Are members fully aware of their responsibilities and liabilities?,Is there a process of succession planning that ensures that not all members come up for election at the same time?
  • Financial climate -The importance of finances to an organization cannot be under-estimated.In order to evaluate the risk associated with your financial environment, consider the following;Does the organization rely on one source of income?, How easy would it be to replace that source of funding?, What would happen if the major funding source withdrew it’s support?
  • Policy and strategy – Risk arises in this area from both inside and outside your organization.The organization itself may have a policy that leads to risk, such as poor communication with stakeholders.Externally government policy like towards teaching of physical education in schools may bring about risks to a sports organization.
  • External factors -The external context can have a major impact on an organization.So the risks of the external environment must be critically evaluated.What external factors affect or may affect the operations of the organization?,How do these external factors affect the operations of the organization?Are there any mitigation steps that the organization has taken or will take to curb the situation at hand?
  • Operating effectiveness and efficiency- The way your organization operates may lead to risks,such as loss of sponsorship,loss of membership, poor use of resources or recruitment of inappropriate staff and volunteers.The two main questions to ask when assessing risks here are,Does the organization have a clear and appropriate strategy for achieving it’s objectives?,Is the strategy backed up by appropriate operating principles.
  • Financial prudence and probity- The efficient use of finances for their intended purpose is an ethical responsibility for all organizations.When assessing risks here ask this questions;Does your organization have clear and transparent accounting procedures?,Does the organization have financial control in place?,Is there a risk that these controls may be circumvented by those in authority?, Can the organization account for all it’s revenue and expenditure?Does the organization offer audited accounts to it’s stakeholders?
  • Legal risks- The manner in which your organization is constituted will determine the extent of legal liability it can bear as an independent entity,as well as the extent to which individual members or board members may bear personal liability.In addition it is necessary that all contracts that you enter into are reviewed by a legal expert to ensure that legal risks are properly identified.
  • Any other identifiable risks- This may be risks to do with the organization activity itself like financial responsibility,risk of injury during performance of some activities,risk of failure of machines used by the organization.Is there appropriate data backup and disaster recovery?, What are the IT maintenance and support service levels?
  • In order to identify potential risks,you should review the past history of the organization .That will highlight areas where things have or might have gone wrong if they had not been identified as problem areas.

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How to constitute a board of a successful company

Every successful company boasts of a well formulated and constituted board .The board functions must resonate with the overall company functions .Technology is one of the key aspects to be considered when formulating and constituting a board in today’s successful companies.In our series on planning for a successful company we take a closer look at the company board formulation and constitution .

3.5 Board members and their percentage stake in the company

1. David Martin Owor

2. Ochieng tholith Werekinindi

3. Lekuru Scovia

4. Anzoa Phionah

5. Chepkrui Joel

6. Bakole Yusuf

7. Mukasa Fred

8. Fr ssekamanya Denis

9. Olowo Vincent

10. Awor Margaret

The work of the board members of the company is divided according to key functional areas.These include;

3.51 Board member incharge of administration

Plans for company administration,makes projections for future administrative needs and makes a budget to cater for the administrative needs of the company. Drafts company policy on administration together with a selected technical team. Keeps an up to date record of all the company administrators.

Represents the board on every company administrators meetings within & outside the company.

Shall be a signatory on every company document as the general company manager/administrator.

Shall be the focal person for implementing all plans,projects and policies from other board members in the company. Researches and applies best management & administration practices in the company on behalf of the board.

Shall provide advise at board level on general direction to be taken by the company in all departments.

3.52 Board member in charge of religious affairs

Plans for company religious needs,makes projections for future religious needs and makes a budget to cater for the religious needs of the company.

Drafts company policy on religious affairs together with a selected team.

Keeps an up to date record of all company religious leaders and programs.

Represents the board on every company religious meetings within and outside the company.

Shall be a signatory to every company religious document.

Shall provide advise on religious matters at board level and shall provide general moral & spiritual guidance to other board members and company employees.

Shall be in charge of prayers at all company functions.

Shall be the focal person for implementing praise & worship,religious plans & projects in the company.

3.53 Board member incharge of human resources,salaries,allowances and bonuses.

Plans for the needed human resources,makes projections on future company human resources demands and makes a budget to cater for the human resource in the company.

Keeps an to date record of all the human resources,their salaries,allowances and bonuses.

Plans for company salaries,allowances & bonuses,makes projections for future salaries,allowances & bonuses and makes a budget for the salaries,allowances & bonuses of the company.

Drafts company policy on human resource recruitment,salaries,allowances & bonuses together with a select technical committee. Represents the board on every recruitment interview panel and on every salary,allowances & bonuses review committee.

Oversees the orientation & inculcation of new human resources into the company and ensures employees work in line with the company core values and policies.

Shall be a board signatory in every salary,allowances & bonuses release documents.

Carries out research and makes recommendations to the board on best salary,allowances & bonuses payment systems to be adopted by the company. Shall provide advice on salaries,allowances & bonuses at board level.

Shall oversee the design & production of company corporate wear for all human resource in the company.

Represents the board on the committee that oversees employee performance,discipline & conflict resolution.
3.54 Board member incharge of operations
Plans for needed capacity,machinery,facilities,equipment,costing & control,makes projections on future company operation needs and makes a budget to cater for the operation needs of the company.
Keeps an up to date record of all machinery,facilities & equipment in the company.
Represents the board on key meetings regarding company operations within & outside of the company.
Drafts company policy on production,technical works & quality control together with a selected technical team.
Shall oversee the architectural design & plan of company departments & recommends necessary changes.
Shall represent the board on any committee on contracts for works to be performed for the company & ensure that work done is according to the required standards.
3.55 Board member in charge of investments
Plans for the needed investments ,makes projections on future company investments and makes a budget to cater for the investment needs of the company.
Drafts company policy on investment together with a selected technical committee.
Represents the board on every investment committee meetings within & outside the company.
Keeps an up to date record of all the present & upcoming company investments,value of investments and expected return on investment of each investment.
Shall oversee the implementation of all company investments & manage the road map for execution of such projects clearly indicating when each implementer is to be involved.
Shall secure funding for the approved company investment projects either from within the company or outside sources.
Shall be the board signatory to any loans secured from banks or any other organizations for financing of investment projects in the company.
5.56 Board member in charge of finance Shall be a signatory to any loans secured from banks or any other organization for financing of other company projects other than investments.
Plans for the needed finances,makes projections on future financial needs of the company and makes a budget to cater for the present & upcoming finance needs of the company.
Keeps an up to date record of all the present & upcoming finances released for different company programs and projects. Drafts the financial policy of the company together with a selected technical team. Represents the board on every company finance meetings within & outside the company.
Shall perform the audit of all the relevant departments and provide audit reports to the board.
Shall approve the budgets and releasing of budgets to all departments,organizations & individuals.
3.57 Board member in charge of marketing
Plans for product market,makes projections for future markets and makes a budget to cater for the market needs of the company. Drafts company policy on marketing together with a selected technical team. Keeps an up to date record of all the present & upcoming potential markets for company products.
Represents the board on every marketing meetings within & outside the company. Shall research on areas of company product branding & designs.
Shall provide advice on marketing of company products at board level.
3.58 Board member in charge of technology
Plans for needed technology advancements,makes projections for future technological needs and makes a budget to cater for the future technological needs of the company.
Drafts company policy on technology together with a selected technical team. Keeps an up to date record of all the present & upcoming technological gadgets for company operation.
Represents the board on every technological engagement within & outside the company.
Shall research and make recommendations to the board on the latest relevant technological advancement that the company needs to adopt.
Shall provide advice on technology use in the company at board level. 
3.59 Board member in charge of stocks and shares
Plans for company stocks & shares,makes projections for future stocks & shares and makes a budget for the stocks & shares needs of the company.
Shall be responsible for listing the company in different stock exchange markets & selling company shares when need arises. Drafts company policy on managing stocks & shares in the company together with a selected technical team.
Keeps an up to date record of all the present & upcoming stock & shareholders in the company.
Shall carryout research and make recommendations to the board on best path regarding stocks & shares. 
Shall provide advice on stocks & shares of the company at board level.
3.6 Board investment in terms of shares expressed as a percentage 
1. David Martin Owor ……………………60%…………………………..
2. Ochieng Tholith Werekinindi ………………………5%………………………..
3. Lekuru Scovia ………………………3%………………………..
4. Anzoa Phionah ………………………5%……………………….
5. Chepkrui Joel ……………………10%…………………………..
6. Bakole Yusuf ……………………10%…………………………..
7. Mukasa Fred ………………………5%………………………..
8. Fr ssekamanya Denis …………………… 0%……………………………
9. Olowo Vincent ……………………0%…………………………..
10. Awor Margaret ……………………2%…………………………
 
Company board meeting

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How to successfully work with workmates and supervisors that won’t let you shine at the work place.

Company workers at work

The work environment is composed of the worker to worker relationship as well as the worker to supervisor relationship.Poor work relationships largely contributes to low productivity in a work place.Research has continuously shown that companies that promote healthy worker relationships usually increase their production by a considerable figure.Today we put into perspective,one of the major causes of poor worker relationships in different companies.

Many workers as well as supervisors won’t let their fellow workers to shine in their roles at the work place.

Why such workers and supervisors won’t let other workers to shine in their role

Such workers and supervisors think that they know better than all the others and they should be stars shining all over the work place.No other person should be seen to be shining in whatever role in the company.The situation is even worsened when it’s a supervisor or boss ,such supervisors or bosses will be all over the place, whether in the cleaners place, kitchen or even in the toilet they will often be seen showing all people who work in such places how they have the best way of doing all their role.The funniest bit is they will always leave their roles by the job description unattended to.

Such workers and supervisors are jealous and envious of other workers.So they are always on a mission of tarnishing the image of other workers.

Research has shown that when workers and supervisors lack skills that other workers have they always feel inferior and always cover up by developing hatred for the skilled workers.In many instances they end up making the skilled workers to be terminated from a job or terminate the very skilled worker by themselves.

Work places that have no clear structured way of renumerating workers have also largely contributed to endless struggles among workers.In such companies the worker who gains dominance over the other workers is the one who is promoted and salaries increased.The work place becomes a real jungle and survival is indeed for the fittest.Usually the skilled workers become victims and are defeated,paid less salary,suspended or even terminated.

When you generally examine the background of such people you will come to a conclusion that they have been in the bad group way back before starting to work or even joining a particular work place.There are alot of question marks on their upbringing.One can clearly see that they are people who refused to change their crude behavior and continue to behave badly.

Effects to the skilled workers

As pointed before the skilled workers are affected in many different ways;

  • They are paid less salary
  • They can be pschologically tortured
  • They can be suspended or even terminated
  • There can be witchcraft in the company targeting the skilled workers.

What should a skilled worker do?

If you have any other work to do usually the best solution is to find another work place with a more friendly work environment.

However if you still need to work in the same work place these can be handy for your thriving in such an environment;

Allow the jealous workers and supervisor to shine even within your role but be faithful to your job roles.

When they find a challenging task which you can do, always reach out to help them.Since the positions are very demanding you will find themselves calling for your help within a short period of time.Such moments will be your moment to shine.

If there is a more friendly person in management you can always confide in such a manager when things get out of hand.

Generally such people will abandon work sooner or later and surely you will have your work.

Enjoy your work environment.

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How to solve a problem

Two people solving problems

There are six basic steps in problem solving:

  • Recognising and defining the problem.This is not always as easy as it sounds.People always hide the fact that they are struggling with their work.
  • Analysing and clarifying the problem.Once you are aware of the problem ,the problem can be clarified.
  • Reviewing alternative solutions.Once you know what the problem is and have an idea of why it has arisen.You need to identify various ways to solve the problem.
  • Choosing a solution :The next step is often the hardest ,you have to make a decision and then communicate to all of those affected.
  • Implementing the solution:Where some problems are concerned, this may require the assistance of others or even a strategy to ensure that your decision is implemented.
  • Evaluating the decision:You should check to see that the problem has been solved.

This is clearly a lengthy process and is not appropriate for solving all problems.However it provides a structured approach of solving any problem.

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How to solve conflicts in an organization

Two workers quarreling

Conflicts between individuals and teams is part of every organization as we sometimes compete for financial resources, managers time , equipment and even people in the company.

Conflicts within an organization is not always a bad thing and constructive conflict can serve a variety of functions.

Thus, constructive conflict is to be welcomed However since destructive conflict tends to be based on personality difference or concerned with the preservation of power , you need to have a strategy.

There are several questions to consider before tackling conflicts.

  • Is it worth intervening.If the conflict is not affecting the work of those involved and looks like it may resolve itself, your intervention may make it worse.
  • Do you have the personal characteristics and communication Skills to be able to deal with the conflict in a calm ,rational and fair manner?.If you lack these skills,it’s often better to have someone else deal with the situation.
  • When is the best time to intervene? Intervention must come at a time when it can actually be of use,rather than too early too late.When intervention may escalate the conflict or inflame it.

What causes conflict in your organization?

Does your organization deal with conflicts?

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