Tag Archives: #planning

How to develop organization strategic plan

Members of the organization planning

The purpose of planning should be led by you,in consultation with your board and other stakeholders such as funding sources, the government and sponsors.You will be responsible for drafting plans that enable the expectations and desires of your stakeholders to be met.The following process may help:

  • Set timelines for completion of the plan.
  • Consult stakeholders about what they think the organization should do and what they want from it.
  • Draft the vision, values and mission statement in light of this information.
  • Carry out environment audits.
  • Draft organization profile, identifying strategic issues and questions related to:
    • Who we are
    • Where we are now
    • What we are currently doing
    • Why we are doing it
    • Where we want to be
    • Why we want to be there
    • How we get there and when
    • What we change and who does it
    • What it will take ,next steps
  • Establish strategic objectives
  • Establish a draft initial strategic plan (vision, values,mission, objectives) and proposed priorities for future action.
  • Undertake a second round of consultation with stakeholders and determine their input on priorities, resource allocation and criteria for evaluation.
  • Develop a final strategic plan.
  • Develop a 1-2 year operational plan that allows the strategic plan to be delivered.
  • Submit strategic and operational plans to the board for approval.

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How to buget in a successful company

Budgeting

A budget is a plan for your programme expressed in financial terms.In order to create your budget you need to know how much money you have coming in, how much you are spending and how much money you should be spending.This requires you to identify the following:

  • Sources of revenue,or how much money will come in including in kind contributions.
  • The costs of the services your organization delivers.
  • Overhead costs including salaries,rent and electricity.
  • Any other costs, such as investment in equipment, maintenance,value in kind,volunteer benefits and payroll taxes.
  • Once you have the information , you can develop a budget, outlining areas where revenue will be spent.When calculating expenditure, remember to consider inflation or increases in costs such as fuel increases,or annual salary increases.Be careful not to over estimate the income and underestimate the expenditure.The last step is to get approval for your budget.In many organizations approval of the budget is done by the board.Be sure to avoid:
  • Spending resources without a budget.
  • Starting initiatives for which there is no budget alloted in the respective year.
  • Reallocating budget resources from one item to another because this shows a lack of financial control.
  • Asking funding sources for more resources because you did not estimate your budget accurately.
  • Multiplying charges to seek additional revenue by having more than one source cover any expenditure.Such as charging travel costs to both the club and federation.
  • Large price tag on miscellaneous/other items.
  • Large overhead budgets which include high salaries or unnecessarily high rent.

You should control expenditure of the budget with regular reporting on the differences between actual and budgeted results.This analysis helps you to:

  • Identify quickly whether things are going on as expected.
  • Identify where corrective action is required.
  • Review plans, policies and decisions in light of performance.
  • Revise budgets if necessary.
  • Plan and coordinate the use of resources.
  • Predict potential problems.

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