Tag Archives: #project plans

How to assess staff and volunteer training needs.

Training needs must be assessed in order to ensure that you are helping staff and volunteers to do their jobs well.You should do this when people first start work or volunteer for your organization, when their job or technology changes or when there is a change in priorities in your organization.

Problems that arise in the organization may be the result of skill shortages.For example, your team may fail to qualify for the finals of the competition because the head coach has not prepared it properly.Therefore when trying solve performance problems, you should ask your self the following questions:

  • Has a shortage of skills contributed to this problem?
  • What are the reasons for the skills shortage?
  • Can the shortage be addressed with training?
Company staff and volunteers sharing

Training needs analysis-Training needs analysis entails the following steps:

  • Break up the activities as part of the job into a series of tasks.
  • Describe the knowledge and skills required to perform each task.
  • Assess the person against the knowledge and skills.
  • Discuss with the job holder their perceived requirements.
  • Consider personal development needs.

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How to make a decision in a successful company.

A company team celebrating

Management is all about making decisions.To make rational decisions,we go through a process very similar to that be it for problem solving we need to:

  • Be clear about the choices available and the criteria against which the choice should be made.
  • obtain sufficient information in order to assess the choices.and

Come to a decision.

Decision making rarely follows the process set out above as we tend to make the decision based on:

  • past experience
  • Knowdge and other organizations
  • Recent training
  • Judgement,
  • creativity and
  • Personal abilities

We make decisions under time constraints and often without comprehensive information.Therefore decision making is rarely rational.

However,in order to make your decision making as effective as possible,be sure you know the following:

  • What exactly are you trying to decide?
  • Who needs to be involved?
  • How should they be involved?

When must you decide?

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How communication leads to building of successful brands.

A company marketing team

Communication is the transmission of information by any means.

In building successful brands ;

  • We communicate in order to influence or affect the understanding, attitudes and behaviors of others.
  • we communicate to manage people,make decisions,plan and solve problems.
  • We communicate clearly, frequently and involve everyone inorder to achieve excellence.
  • We communicate to enhance organization growth and success.

Relevance of good communication in building successful brands

  • Increases efficiency as people make fewer mistakes because they know what to do and how to do it.
  • People are motivated to continue performing well since they make fewer mistakes.
  • It reduces costs to the organization as fewer errors are made.
  • It facilitates the identification of what stakeholders want.This is particularly important for sponsors and funding agencies.

Factors that guarantee effective communication in an organization

  • Target audience needs to be considered.Informattion needs to be delivered using a style appropriate to the target audience.
  • The purpose of the communication.Written communication tends to be more formal than oral communication for example a sponsorship contract will be written, while news of staff member set to wed could be announced orally.
  • The length of the communication is important.Short messages can be communicated orally, while lengthy and complex information is better disseminated in writing so that some people can return to it for better understanding.

Types of communication used in building successful brands.

  • One way communication- is the giving of information or directive.Immediate feedback is not requested or required.
  • Two way communication-Here information is given and immediate feedback is requested or required.Communications in this category includes face to face contact, phone contact and written communiques requesting opinions.
  • Listening-The ability to listen is also an essential communication tool,since it is important to hear and understand the information that is being passed on rather than just focusing on the words that are being said.

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How to write a winning project proposal

Writing a project proposal

Take a keen phase by phase consideration of the following areas.It is important for you to make a thorough research about the project for which you are writing a proposal.Consider whether you will need funding and make sure your budget is within the funding range.Take down your points to be used for each phase of the proposal.Use a language that can be easily understood, avoid jargon.Use a language that expresses directly what the project proposal is about e.g you would say “The project will benefit all the children in my village” not “I think the project will achieve all the children in my village”.

Introduction

Begin with a statement that will make the proposal purposeful and as useful as possible.

  • Write the background information then state the purpose of the proposal.
  • State why the issues need to be addressed and addressed immediately.

State the problem

  • What is the problem?
  • What is causing the problem?
  • What effects does the problem have?
  • Emphasize why the problem needs to be solved now.
  • How will the problem affect the audience if not solved?

Propose the solutions (this is the most important part of the proposal offer your best and be as convincing as possible)

  • How will you address the problem?
  • Why will you address the problem this way?
  • What will the outcomes be?
  • Discuss the larger impact of your ideas.Make comparisons between the solution you are proposing and another viable solution/option that you would rather not use.compare the costs and use all the pros and cons and address them in comparison to others.Rely more on examples as well as hard research by others and avoid your own opinion.Pretest the results of your solution and revise your solution if necessary.
  • Schedule and budget
  • When do you envision the project starting?
  • At what pace will it progress,how does each step build on the other?,can certain things be done simultaneously?
  • Budget (Immediately after the budget convince the funders why the proposal is worth their time and money)
  • Project departments and personnel.(Include specific details of departments & personnel and specific responsibilities & time commitments of departments as well as personnel)

Conclusion

Reflect your introductory statements and conclude with a general message to your audience

  • State the consequences of your project not being undertaken if any.
  • Summarise the benefits of your proposal & drive home that the benefits outweigh the costs.
  • Thank the audience for their consideration and time.

Extra content (If the paper is not bulky,you can attach any relevant extra content).Extra content can be data sheet,reprints of articles or letters of endorsement.

  • Appendix A(attach)
  • Appendix B(attach)

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How communication leads to building of successful brands.

A company marketing team

Communication is the transmission of information by any means.

In building successful brands ;

  • We communicate in order to influence or affect the understanding, attitudes and behaviors of others.
  • we communicate to manage people,make decisions,plan and solve problems.
  • We communicate clearly, frequently and involve everyone inorder to achieve excellence.
  • We communicate to enhance organization growth and success.

Relevance of good communication in building successful brands

  • Increases efficiency as people make fewer mistakes because they know what to do and how to do it.
  • People are motivated to continue performing well since they make fewer mistakes.
  • It reduces costs to the organization as fewer errors are made.
  • It facilitates the identification of what stakeholders want.This is particularly important for sponsors and funding agencies.

Factors that guarantee effective communication in an organization

  • Target audience needs to be considered.Informattion needs to be delivered using a style appropriate to the target audience.
  • The purpose of the communication.Written communication tends to be more formal than oral communication for example a sponsorship contract will be written, while news of staff member set to wed could be announced orally.
  • The length of the communication is important.Short messages can be communicated orally, while lengthy and complex information is better disseminated in writing so that some people can return to it for better understanding.

Types of communication used in building successful brands.

  • One way communication- is the giving of information or directive.Immediate feedback is not requested or required.
  • Two way communication-Here information is given and immediate feedback is requested or required.Communications in this category includes face to face contact, phone contact and written communiques requesting opinions.
  • Listening-The ability to listen is also an essential communication tool,since it is important to hear and understand the information that is being passed on rather than just focusing on the words that are being said.

Black Friday Week 2021 v1

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How to constitute a board of a successful company

Every successful company boasts of a well formulated and constituted board .The board functions must resonate with the overall company functions .Technology is one of the key aspects to be considered when formulating and constituting a board in today’s successful companies.In our series on planning for a successful company we take a closer look at the company board formulation and constitution .

3.5 Board members and their percentage stake in the company

1. David Martin Owor

2. Ochieng tholith Werekinindi

3. Lekuru Scovia

4. Anzoa Phionah

5. Chepkrui Joel

6. Bakole Yusuf

7. Mukasa Fred

8. Fr ssekamanya Denis

9. Olowo Vincent

10. Awor Margaret

The work of the board members of the company is divided according to key functional areas.These include;

3.51 Board member incharge of administration

Plans for company administration,makes projections for future administrative needs and makes a budget to cater for the administrative needs of the company. Drafts company policy on administration together with a selected technical team. Keeps an up to date record of all the company administrators.

Represents the board on every company administrators meetings within & outside the company.

Shall be a signatory on every company document as the general company manager/administrator.

Shall be the focal person for implementing all plans,projects and policies from other board members in the company. Researches and applies best management & administration practices in the company on behalf of the board.

Shall provide advise at board level on general direction to be taken by the company in all departments.

3.52 Board member in charge of religious affairs

Plans for company religious needs,makes projections for future religious needs and makes a budget to cater for the religious needs of the company.

Drafts company policy on religious affairs together with a selected team.

Keeps an up to date record of all company religious leaders and programs.

Represents the board on every company religious meetings within and outside the company.

Shall be a signatory to every company religious document.

Shall provide advise on religious matters at board level and shall provide general moral & spiritual guidance to other board members and company employees.

Shall be in charge of prayers at all company functions.

Shall be the focal person for implementing praise & worship,religious plans & projects in the company.

3.53 Board member incharge of human resources,salaries,allowances and bonuses.

Plans for the needed human resources,makes projections on future company human resources demands and makes a budget to cater for the human resource in the company.

Keeps an to date record of all the human resources,their salaries,allowances and bonuses.

Plans for company salaries,allowances & bonuses,makes projections for future salaries,allowances & bonuses and makes a budget for the salaries,allowances & bonuses of the company.

Drafts company policy on human resource recruitment,salaries,allowances & bonuses together with a select technical committee. Represents the board on every recruitment interview panel and on every salary,allowances & bonuses review committee.

Oversees the orientation & inculcation of new human resources into the company and ensures employees work in line with the company core values and policies.

Shall be a board signatory in every salary,allowances & bonuses release documents.

Carries out research and makes recommendations to the board on best salary,allowances & bonuses payment systems to be adopted by the company. Shall provide advice on salaries,allowances & bonuses at board level.

Shall oversee the design & production of company corporate wear for all human resource in the company.

Represents the board on the committee that oversees employee performance,discipline & conflict resolution.
3.54 Board member incharge of operations
Plans for needed capacity,machinery,facilities,equipment,costing & control,makes projections on future company operation needs and makes a budget to cater for the operation needs of the company.
Keeps an up to date record of all machinery,facilities & equipment in the company.
Represents the board on key meetings regarding company operations within & outside of the company.
Drafts company policy on production,technical works & quality control together with a selected technical team.
Shall oversee the architectural design & plan of company departments & recommends necessary changes.
Shall represent the board on any committee on contracts for works to be performed for the company & ensure that work done is according to the required standards.
3.55 Board member in charge of investments
Plans for the needed investments ,makes projections on future company investments and makes a budget to cater for the investment needs of the company.
Drafts company policy on investment together with a selected technical committee.
Represents the board on every investment committee meetings within & outside the company.
Keeps an up to date record of all the present & upcoming company investments,value of investments and expected return on investment of each investment.
Shall oversee the implementation of all company investments & manage the road map for execution of such projects clearly indicating when each implementer is to be involved.
Shall secure funding for the approved company investment projects either from within the company or outside sources.
Shall be the board signatory to any loans secured from banks or any other organizations for financing of investment projects in the company.
5.56 Board member in charge of finance Shall be a signatory to any loans secured from banks or any other organization for financing of other company projects other than investments.
Plans for the needed finances,makes projections on future financial needs of the company and makes a budget to cater for the present & upcoming finance needs of the company.
Keeps an up to date record of all the present & upcoming finances released for different company programs and projects. Drafts the financial policy of the company together with a selected technical team. Represents the board on every company finance meetings within & outside the company.
Shall perform the audit of all the relevant departments and provide audit reports to the board.
Shall approve the budgets and releasing of budgets to all departments,organizations & individuals.
3.57 Board member in charge of marketing
Plans for product market,makes projections for future markets and makes a budget to cater for the market needs of the company. Drafts company policy on marketing together with a selected technical team. Keeps an up to date record of all the present & upcoming potential markets for company products.
Represents the board on every marketing meetings within & outside the company. Shall research on areas of company product branding & designs.
Shall provide advice on marketing of company products at board level.
3.58 Board member in charge of technology
Plans for needed technology advancements,makes projections for future technological needs and makes a budget to cater for the future technological needs of the company.
Drafts company policy on technology together with a selected technical team. Keeps an up to date record of all the present & upcoming technological gadgets for company operation.
Represents the board on every technological engagement within & outside the company.
Shall research and make recommendations to the board on the latest relevant technological advancement that the company needs to adopt.
Shall provide advice on technology use in the company at board level. 
3.59 Board member in charge of stocks and shares
Plans for company stocks & shares,makes projections for future stocks & shares and makes a budget for the stocks & shares needs of the company.
Shall be responsible for listing the company in different stock exchange markets & selling company shares when need arises. Drafts company policy on managing stocks & shares in the company together with a selected technical team.
Keeps an up to date record of all the present & upcoming stock & shareholders in the company.
Shall carryout research and make recommendations to the board on best path regarding stocks & shares. 
Shall provide advice on stocks & shares of the company at board level.
3.6 Board investment in terms of shares expressed as a percentage 
1. David Martin Owor ……………………60%…………………………..
2. Ochieng Tholith Werekinindi ………………………5%………………………..
3. Lekuru Scovia ………………………3%………………………..
4. Anzoa Phionah ………………………5%……………………….
5. Chepkrui Joel ……………………10%…………………………..
6. Bakole Yusuf ……………………10%…………………………..
7. Mukasa Fred ………………………5%………………………..
8. Fr ssekamanya Denis …………………… 0%……………………………
9. Olowo Vincent ……………………0%…………………………..
10. Awor Margaret ……………………2%…………………………
 
Company board meeting

For more on business plans , company constitution, company policy manual,human resource manual, company investments, research proposals, rewarding startups,investment plans and others log on to https://www.dmovinesolutions.com

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Free basics of organization strategic planning

An organization building

In order to use resources most effectively,you need a relevant and current strategic plan to provide direction for your organization.

Developing a plan or strategy is in theory,a relatively straight forward process.it is made up of five components:

  • Investigate the internal and external operating environments to decide what the organization’s strengths and weaknesses are,and what opportunities and threats exist that might affect your capacity to meet your objectives.
  • Decide what your organization should achieve.
  • Develop strategies that take account of your investigations and that allow you to meet your objectives.
  • Put these strategies into operation.
  • Evaluate strategies against the intended objectives and feed back into future strategy development.

There are a number of reasons for developing a strategy for your organization:

  • A strategy will provide a framework for decision making as it will identify priorities for the organization.
  • The setting of objectives will force you to ask and answer important questions,such as what the future opportunities are for the organization.
  • The process of environmental auditing will make you aware of key issues, internal strengths and weaknesses and external opportunities and threats.
  • A strategy will help clarify staff roles,allow the allocation of resources and encourage consultation with staff.
  • In many organizations ,the process will ultimately lead to the development of two types of plans:
  • A strategic plan
  • An operational or business plan

The elements of a strategic plan include:

  • Vision and mission
  • Mission statement
  • Strategic objectives
  • Action plans
  • Key performance indicators.

Creating a strategic plan

There are two aspects to strategy development that will affect how successfully you can achieve what you want to achieve ; auditing of your operating environment and setting of clear objectives.

Evaluating the environment

The development of a successful strategy relies on good information and awareness of the operating environments that affect your organization.

Setting clear objectives

Objectives guide the operations of the organization since they set out what has to be delivered.Therefore it’s important that they are clear and communicated to ,and understood by everyone working within the organization.Objectives should be set using the acronym SMART

  • Specific
  • Measureable
  • Attainable
  • Ranked
  • Time-constrained

Do you have a strategic plan for your organization?

Do you have an operational or business plan for your organization?

Are your organization objectives clear and known by everyone who works in the organization?

For more on organization strategic planning , business plans and improving on your planning process log into https://www.dmovinesolutions.com

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Free organization structure of a successful engineering company.

Company organogram

Do you need free business plans,company constitution, proposals, company policies, investment plans, marketing strategies, branding ? Log on to https://www.dmovinesolutions.com

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Organization structure of a successful technical company.

To show the administrative structure of a successful company
Organization organogram

Do you have a well organised compay structure?

For more on organization building, business planning, constitution writing, proposals writing, company policy formulation, investment planning, marketing strategy and branding log on to https://www.dmovinesolutions.com

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Constituting a board of a successful company

Every successful company boasts of a well formulated and constituted board .The board functions must resonate with the overall company functions .Technology is one of the key aspects to be considered when formulating and constituting a board in today’s successful companies.In our series on planning for a successful company we take a closer look at the company board formulation and constitution .

3.5 Board members and their percentage stake in the company

1. David Martin Owor

2. Ochieng tholith Werekinindi

3. Lekuru Scovia

4. Anzoa Phionah

5. Chepkrui Joel

6. Bakole Yusuf

7. Mukasa Fred

8. Fr ssekamanya Denis

9. Olowo Vincent

10. Awor Margaret

The work of the board members of the company is divided according to key functional areas.These include;

3.51 Board member incharge of administration

Plans for company administration,makes projections for future administrative needs and makes a budget to cater for the administrative needs of the company. Drafts company policy on administration together with a selected technical team. Keeps an up to date record of all the company administrators.

Represents the board on every company administrators meetings within & outside the company.

Shall be a signatory on every company document as the general company manager/administrator.

Shall be the focal person for implementing all plans,projects and policies from other board members in the company. Researches and applies best management & administration practices in the company on behalf of the board.

Shall provide advise at board level on general direction to be taken by the company in all departments.

3.52 Board member in charge of religious affairs

Plans for company religious needs,makes projections for future religious needs and makes a budget to cater for the religious needs of the company.

Drafts company policy on religious affairs together with a selected team.

Keeps an up to date record of all company religious leaders and programs.

Represents the board on every company religious meetings within and outside the company.

Shall be a signatory to every company religious document.

Shall provide advise on religious matters at board level and shall provide general moral & spiritual guidance to other board members and company employees.

Shall be in charge of prayers at all company functions.

Shall be the focal person for implementing praise & worship,religious plans & projects in the company.

3.53 Board member incharge of human resources,salaries,allowances and bonuses.

Plans for the needed human resources,makes projections on future company human resources demands and makes a budget to cater for the human resource in the company.

Keeps an to date record of all the human resources,their salaries,allowances and bonuses.

Plans for company salaries,allowances & bonuses,makes projections for future salaries,allowances & bonuses and makes a budget for the salaries,allowances & bonuses of the company.

Drafts company policy on human resource recruitment,salaries,allowances & bonuses together with a select technical committee. Represents the board on every recruitment interview panel and on every salary,allowances & bonuses review committee.

Oversees the orientation & inculcation of new human resources into the company and ensures employees work in line with the company core values and policies.

Shall be a board signatory in every salary,allowances & bonuses release documents.

Carries out research and makes recommendations to the board on best salary,allowances & bonuses payment systems to be adopted by the company. Shall provide advice on salaries,allowances & bonuses at board level.

Shall oversee the design & production of company corporate wear for all human resource in the company.

Represents the board on the committee that oversees employee performance,discipline & conflict resolution.
3.54 Board member incharge of operations
Plans for needed capacity,machinery,facilities,equipment,costing & control,makes projections on future company operation needs and makes a budget to cater for the operation needs of the company.
Keeps an up to date record of all machinery,facilities & equipment in the company.
Represents the board on key meetings regarding company operations within & outside of the company.
Drafts company policy on production,technical works & quality control together with a selected technical team.
Shall oversee the architectural design & plan of company departments & recommends necessary changes.
Shall represent the board on any committee on contracts for works to be performed for the company & ensure that work done is according to the required standards.
3.55 Board member in charge of investments
Plans for the needed investments ,makes projections on future company investments and makes a budget to cater for the investment needs of the company.
Drafts company policy on investment together with a selected technical committee.
Represents the board on every investment committee meetings within & outside the company.
Keeps an up to date record of all the present & upcoming company investments,value of investments and expected return on investment of each investment.
Shall oversee the implementation of all company investments & manage the road map for execution of such projects clearly indicating when each implementer is to be involved.
Shall secure funding for the approved company investment projects either from within the company or outside sources.
Shall be the board signatory to any loans secured from banks or any other organizations for financing of investment projects in the company.
5.56 Board member in charge of finance Shall be a signatory to any loans secured from banks or any other organization for financing of other company projects other than investments.
Plans for the needed finances,makes projections on future financial needs of the company and makes a budget to cater for the present & upcoming finance needs of the company.
Keeps an up to date record of all the present & upcoming finances released for different company programs and projects. Drafts the financial policy of the company together with a selected technical team. Represents the board on every company finance meetings within & outside the company.
Shall perform the audit of all the relevant departments and provide audit reports to the board.
Shall approve the budgets and releasing of budgets to all departments,organizations & individuals.
3.57 Board member in charge of marketing
Plans for product market,makes projections for future markets and makes a budget to cater for the market needs of the company. Drafts company policy on marketing together with a selected technical team. Keeps an up to date record of all the present & upcoming potential markets for company products.
Represents the board on every marketing meetings within & outside the company. Shall research on areas of company product branding & designs.
Shall provide advice on marketing of company products at board level.
3.58 Board member in charge of technology
Plans for needed technology advancements,makes projections for future technological needs and makes a budget to cater for the future technological needs of the company.
Drafts company policy on technology together with a selected technical team. Keeps an up to date record of all the present & upcoming technological gadgets for company operation.
Represents the board on every technological engagement within & outside the company.
Shall research and make recommendations to the board on the latest relevant technological advancement that the company needs to adopt.
Shall provide advice on technology use in the company at board level. 
3.59 Board member in charge of stocks and shares
Plans for company stocks & shares,makes projections for future stocks & shares and makes a budget for the stocks & shares needs of the company.
Shall be responsible for listing the company in different stock exchange markets & selling company shares when need arises. Drafts company policy on managing stocks & shares in the company together with a selected technical team.
Keeps an up to date record of all the present & upcoming stock & shareholders in the company.
Shall carryout research and make recommendations to the board on best path regarding stocks & shares. 
Shall provide advice on stocks & shares of the company at board level.
3.6 Board investment in terms of shares expressed as a percentage 
1. David Martin Owor ……………………60%…………………………..
2. Ochieng Tholith Werekinindi ………………………5%………………………..
3. Lekuru Scovia ………………………3%………………………..
4. Anzoa Phionah ………………………5%……………………….
5. Chepkrui Joel ……………………10%…………………………..
6. Bakole Yusuf ……………………10%…………………………..
7. Mukasa Fred ………………………5%………………………..
8. Fr ssekamanya Denis …………………… 0%……………………………
9. Olowo Vincent ……………………0%…………………………..
10. Awor Margaret ……………………2%…………………………
 
Company board meeting

For more on business plans , company constitution, company policy manual,human resource manual, company investments, research proposals, rewarding startups,investment plans and others log on to https://www.dmovinesolutions.com

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